1. SPECIAL PRESENTATIONS/MOMENTS OF PRIDE

Description

Recognition of the North Port and Venice -  School Crossing Guards - Ellery Girard

Recognition of Preparing New Principals (PNP) - Kirk Hutchinson, Ron Corso, and Eric Jackson - Wendy Katz - Roy Sprinkle

Recommendation
N/A

2. SUPERINTENDENT'S REPORT

Description

N/A

Recommendation
N/A


Minutes: Staffing Update - Superintendent Lori White

3. HEARING OF CITIZENS

Description
N/A

Recommendation
N/A


Minutes: 

Susan Magers - Virtual School
Millicent Puleo - Item #21, 26 & Transportation
Jennifer Desrosiers - Thank You

 

4. APPROVAL OF CORRECTIONS TO CONSENT AGENDA

Description
N/A

Recommendation
That the Board approves the corrections to the Consent Agenda.


Minutes: No corrections.

5. APPROVAL OF CONSENT AGENDA

Description

N/A

Recommendation
That the Board approves the Consent Agenda, consisting of items as a whole with action recorded as if it had been taken severalty.

Motions:
That the Board approves the Consent Agenda, consisting of items as a whole with action recorded as if it had been taken severalty.	- PASS
Vote Results
Motion: Frank Kovach
Second: Carol Todd
Shirley Brown	- Aye
Frank Kovach	- Aye
Carol Todd	- Aye
Caroline Zucker	- Aye

Motion Minutes: 

Board member Kathy Kleinlein absent.

APPROVAL OF MINUTES

6. APPROVAL OF MINUTES

Description

N/A

Recommendation

That the August 18, 2009 (Monthly Work Session) and the August 18, 2009 (Regular Board Meeting) minutes be approved.

APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

7. APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

Description

N/A

Recommendation
That the Instructional/Classified Personnel Report be approved.

Attachment: 09-01-09.pdf
Attachment: Board September 1 2009 (Addendum 1).pdf

RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

8. RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

Description

Reassignment of students to schools within the county have been approved by the administration or recommended by the Student Reassignment Appeal Board, in accordance with policies of the School Board.  They are presented for formal ratification.

Recommendation
That the reassignment of students to schools be ratified as presented.

Attachment: rptBoardDate September 1.pdf (Confidential Item)

GENERAL ITEMS

9. ACCEPTANCE OF PROPERTY FROM SARASOTA COUNTY

Description
The property, as described in the attached Quit Claim Deed, was dedicated in 1996 by the School Board to Sarasota County as part of the original Hand Road right-of-way.  During the 2009 Lakeview Elementary project review, it was determined by County staff that this property is excess right-of-way leftover from the construction of Hand Road.  The Sarasota County Commissioners deeded the property back to the School Board on July 7, 2009. 

Recommendation

That the School Board accept the quit claim deed for the previously dedicated land as identified in the attached document.

Attachment: quit claim deed - County to School Board 7-09.pdf

AGREEMENTS/CONTRACTS

10. APPROVAL OF THE CONTRACT BETWEEN THE YMCA'S HOMELESS CHILDREN AND YOUTH PROGRAM AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
The Florida Department of Education has reapproved the Homeless Services Project retroactive from July 1, 2009 through June 30, 2010. The YMCA will provide case management, community coordination and an in-service package related to best practices for the education of homeless students.

Recommendation
That the School Board approve the contract between the YMCA's Homeless Children and Youth Program and the School Board of Sarasota County, Florida.

11. APPROVAL OF AGREEMENT FOR SERVICES BY INDEPENDENT CONTRACTOR BOYS AND GIRLS CLUB OF SARASOTA FOR THE 21ST CENTURY COMMUNITY LEARNING CENTER PROGRAM IN SOUTH COUNTY

Description
This agreement details the relationship and responsibilities shared by the School Board of Sarasota County and the Boys and Girls Club to provide enrichment, tutorial, and extra-curricular activities as outlined in the 21st CCLC grant for 09-10 SY.

Recommendation
That the School Board of Sarasota County approve the agreement with Boys and Girls Club for 21st CCLC, 2009-2010, as presented.

Attachment: B & G South 09-10 APPROVED.pdf

12. APPROVAL OF AGREEMENT FOR SERVICES BY INDEPENDENT CONTRACTOR RILEY CHASE APARTMENTS, IN NORTH PORT, FOR THE 21ST CENTURY COMMUNITY LEARNING CENTER PROGRAM IN SOUTH COUNTY

Description
This agreement details the relationship and responsibilities shared by the School Board of Sarasota County and Riley Chase apartments to provide enrichment, tutorial, and extra-curricular activities as outlined in the 21st CCLC grant for 09-10 SY.


Recommendation
That the School Board of Sarasota County approve the agreement with Riley Chase apartments for 21st CCLC 09-10, as presented.


Attachment: Vestcor-Riley Chase 09-10 APPROVED.pdf

13. AGREEMENT BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA, AND COMMUNITY REHAB ASSOCIATES, INC. FOR OCCUPATIONAL THERAPY, PHYSICAL THERAPY AND SPEECH THERAPY SERVICES FOR THE 2009-10 SCHOOL YEAR

Description
Occupational therapy, physical therapy and speech therapy are related services required by both Federal and State law for students with disabilities. Contracts with agencies, such as Community Rehab Associates, assist the district in providing these necessary services when direct hire staff is not available.

Recommendation
That the agreement between the School Board of Sarasota County, Florida, and Community Rehab Associates, Inc. be approved as presented.

Attachment: Comm Rehab 09-10.pdf

FIELD TRIPS

14. APPROVAL OF THE SARASOTA HIGH SCHOOL THEATRE FIELD TRIP TO NEW YORK CITY, NEW YORK, ON FEBRUARY 12, 2010 THROUGH FEBRUARY 16, 2010

Description
Students of the performing arts will be given the opportunity to see the center of the performing arts industry in New York City. They will participate in instructional classes taught by professional performing in New York City. They will also get a chance to go to Broadway musicals, see a ballet and take tours of some of the most famous theatre houses in the world.

Recommendation
That the Sarasota High School Theatre field trip to New York City, New York, on February 12, 2010 through February 16, 2010, be approved.

EXPULSIONS

15. APPROVAL OF EXPULSION CASE NO. 09-439

Description
The student listed in Expulsion Case No. 09-439, is in violation of an accepted Expulsion Settlement Agreement for an alternative school placement.  On May 19, 2009, the student listed in Expulsion Case No. 09-439, violated School Board Policy 5.34(1)(g), Repetitive Disobedience/Insubordination.  It is the recommendation of the Superintendent that the student be expelled from the Sarasota County Schools until June 4 of the 2009-2010 academic year.

Recommendation
That in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 09-439, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately until June 4 of the 2009-2010 academic year.

Attachment: EXPULSION CASE NO. 09-439.pdf (Confidential Item)

16. APPROVAL OF EXPULSION CASE NO. 09-414

Description

The student listed in Expulsion Case No. 09-414, is in violation of an accepted Expulsion Settlement Agreement for alternative school placement.  On April 27, 2009, the student listed in Expulsion Case No. 09-414, violated School Board Policy 5.34 (1)(g), Repetitive Disobedience Insubordination.  It is the recommendation of the Superintendent that the student be expelled from the Sarasota County Schools until June 30 of the 2009-2010 academic year.

Recommendation

That in accordance with provisions of Sections 1006.07 (1)(a)(b), Florida Statutes and School Board Policy 5.34, the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 09-414, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately until June 30 of the 2009-2010 academic year.

 

Attachment: EXPULSION CASE NO. 09-414.pdf (Confidential Item)

17. APPROVAL OF STUDENT EXPULSION ABEYANCE CASE NO. 09-238

Description

School Board Policy 5.34(4), permits the Board to hold in abeyance the expulsion of a student if the student participates in a recognized alternative-to-expulsion program.  This student will attend GED classes.

Recommendation
That Expulsion Case No. 09-238, be held in abeyance per School Board Policy 5.34.

Attachment: EXPULSION CASE NO. 09-238.pdf (Confidential Item)

18. APPROVAL OF STUDENT EXPULSION ABEYANCE CASE NO. 09-326

Description
School Board Policy 5.34(4), permits the Board to hold in abeyance the expulsion of a student if the student participates in a recognized alternative-to-expulsion program.  This student will attend GED classes.

Recommendation
That Expulsion Case No. 09-326, be held in abeyance per School Board Policy 5.34.

Attachment: EXPULSION CASE NO. 09-326.pdf (Confidential Item)

19. APPROVAL OF STUDENT EXPULSION ABEYANCE CASE NO. 09-308

Description

School Board Policy 5.34(4), permits the Board to hold in abeyance the expulsion of a student if the student participates in a recognized alternative-to-expulsion program.  This student is being placed in an alternative school.

Recommendation
That Expulsion Case No. 09-308 be held in abeyance per School Board Policy 5.34.

Attachment: EXPULSION CASE NO. 09-308.pdf (Confidential Item)

20. APPROVAL OF EXPULSION CASE NO. 09-453

Description

The student listed in Expulsion Case No. 09-453, is in violation of an accepted Expulsion Settlement Agreement for alternative school placement.  On May 29, 2009, the student listed in Expulsion Case No. 09-453, violated School Board Policy 5.34(1)(d), Animal Cruelty.  It is the recommendation of the Superintendent that the student be expelled from the Sarasota County School until June 30 of the 2009-2010 academic year.

Recommendation
That in accordance with provisions of Sections 1006.07 (1)(a)(b), Florida Statutes and School Board Policy 5.34, the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 09-453, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately until June 30 of the 2009-2010 academic year.

Attachment: EXPULSION CASE NO 09-453.pdf (Confidential Item)

MATERIALS MANAGEMENT

21. APPROVAL OF CLASSIFICATION OF INOPERATIVE EQUIPMENT AND FURNITURE AS PROPERTY TO BE DELETED

Description
The custodians of the property (cost center heads) have certified it to be traded in on new equipment, unaccounted for, not repairable or otherwise inoperable.  Property still on hand after reallocation will be salvaged for any useful parts and then sold at auction.   

Recommendation
That the classification of equipment and furniture, as property to be deleted, be approved.

Attachment: AgdDeleteProperty 090109.pdf

CONSTRUCTION

22. APPROVAL OF A NON-EXCLUSIVE UTILITY EASEMENT AT BAY HAVEN SCHOOL OF BASICS PLUS BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA, AND THE CITY OF SARASOTA, FLORIDA

Description
This easement is for the storm water drainage system on the school property from Tamiami Circle West to Bon Air Avenue.  This storm system is maintained by the City as part of the overall storm drainage for the neighborhood.  This easement has been approved by the School Board attorney.

Recommendation
That the Non-Exclusive Utility Easement at Bay Haven School of Basics Plus between he School Board of Sarasota County, Florida, and the City of Sarasota, Florida, be approved as presented.

Attachment: BAIenc9-1-09BayHavenUtilEasmt.pdf

23. RATIFICATION OF AMENDMENT #1 TO THE ARCHITECT'S AGREEMENT FOR THE LAKEVIEW ELEMENTARY SCHOOL - ADMINISTRATION/CAFETORIUM/WING 100 PROJECT

Description

This amendment shall cover design and construction administration services for a Renovation of Wing 100 in lieu of a new Administration/Classroom building and complete remodel of Wing 100.  The project budget has been reduced from $12,425,000.00 to $1,500,000.00.  This amendment results in a net reduction of $370,541.25 to the agreed fees for design and construction administration services.

Recommendation
That Amendment #1 to the architect's agreement, dated 12/9/2008 (Item #32), with Fawley Bryant Architects, Inc. for the Lakeview Elementary School - Administration/Cafetorium/Wing 100 project be ratified as presented.

Attachment: BAIenc9-1-09LkvwAdminCafeWing100-ArchAmd#1.pdf

24. RATIFICATION OF AMENDMENT #1 TO THE CONSTRUCTION MANAGER'S PRECONSTRUCTION CONTRACT FOR THE LAKEVIEW ELEMENTARY SCHOOL - ADMINISTRATION/CAFETORIUM/WING 100 PROJECT

Description
This amendment shall reflect a change in the project from a new Administration/Cafetorium building and a complete remodel of Wing 100 to a Renovation of Wing 100.  The project budget has been reduced from $12,425,000.00 to $1,500,000.00.  This amendment results in a net increase of $6,000.00 to the agreed fees for preconstruction services.

Recommendation
That Amendment #1 to the Construction Manager's Preconstruction Contract, dated 1/6/2009 (Item #30), with Tandem Construction for the Lakeview Elementary School - Administration/Cafetorium/Wing 100 project be ratified as presented.

Attachment: BAIenc9-1-09LkvwAdminCafeWing100CM-PreconstAmd#1.pdf

25. APPROVAL AND/OR RATIFICATION OF CONSTRUCTION SERVICES CHANGE ORDER(S)

Description

The Construction Services' Change Order(s) have been summarized on the enclosure for ease of review.  These change order(s) collectively total an increase of $56,463.00 in contract amounts.

Recommendation
That the Construction Services' Change Order(s) be approved and/or ratified as presented.

Attachment: BAIenc9-1-09CSD-CO.pdf

FINANCE

26. APPROVAL OF FLORIDA EDUCATION FINANCE PROGRAM (FEFP) FULL-TIME EQUIVALENT (FTE) STUDENTS RESTORATION OF AUDIT ADJUSTMENTS FOR THE FISCAL YEAR ENDED JUNE 30, 2003

Description
The original audit disallowed 323.11 weighted FTE.  This adjustment restores 54.33 weighted FTE.  The final dollar allocation will be taken from this year's funds.  An allocation of $952,891 has been set aside in the 2009-2010 budget.

Recommendation
That the Florida Education Finance Program Full-Time Equivalent Students Restoration of Audit Adjustments for fiscal year ended June 30, 2003, be approved as presented.

Attachment: FEFP Adjustment.pdf

27. APPROVAL OF ANNUAL FINANCIAL REPORT FOR FISCAL YEAR 2008-2009

Description
Chapter 6A-q.0071 (2) of the State Board of Education Administrative Rules requires that the Annual Financial Report be submitted to the Florida Commissioner of Education no later than the 11th of September each year.  Due to the complexity of the report, it will not be available for distribution until September 1.

Recommendation
That the Annual Financial Report for fiscal year 2008-2009 be approved as presented.

Attachment: ESE145A.pdf
Attachment: ESE348.pdf
Attachment: Index Page for ESE145.pdf
Attachment: Index Page for ESE348.pdf
Attachment: SOFA.pdf
Attachment: AFR.pdf

28. APPROVAL OF FINAL BUDGET AMENDMENTS FOR THE 2008-2009 FISCAL YEAR

Description

Final Budget Amendments to reflect the results of operation for the 2008-2009 fiscal year.

Recommendation
That the Final Budget Amendments for the 2008-2009 fiscal year be approved as presented.

Attachment: Budget Amendments.pdf

29. ANNOUNCEMENTS/COMMENTS

Description
N/A

Recommendation
N/A


Minutes: 

Board member Carol Todd stated that she had the opportunity to speak with a teacher at McIntosh Middle School who shared with her a service organization who donated supplies to the students of that school.  In having a few other conversations there are many service organizations (churches and other types of organizations) who at the beginning of this school year donated supplies to our students.  We know we have homeless students and we know what our foreclosure rate is and so there are many more needier students this year then there have been in previous years.  It is very difficult to thank each and every organization and each and every person who helped our children with their supplies this year, but she would just like to say an overall thank you for those who took money out of their budgets.  We all have very limited budgets now to help our children. 

Board member Carol Todd stated that it was a pleasure to be in North Port and would like to recognize Dr. Kenney the principal of North Port High School.  He is a published author and an author of a book on dropouts.  She is in the process of reading the book and what she has read she is very impressed and thanked Dr. Kenney for sharing his thoughts and publishing the book.

Board member Shirley Brown stated that she has heard from teachers and staff and many were very impressed this year that we had Superintendents and Assistant Superintendents out the first day of school checking to make sure everything was going right.  There were a few parents that had been upset that their children were not at the bus stop.  They were KG students and the bus driver did not leave the students at the corner unless the parents were at the corner to pick up the KG students.  When the parents heard that this was the policy of the bus driver that they were not going to release the students unless the parents were at the corner; the parents were happy to hear that they aired on the side of safety and were more than happy to go to the school and pick up their children. 

Board member Shirley Brown stated to continue to tell the parents to watch out for the Swine Flu.  Check your children's temperature in the morning if they are not feeling well.  If a child comes to school with a fever and sits next to somebody on the bus and those people on the bus sits next to somebody in the school it can spread very quickly.  Please remember to check children's temperatures before you send them to school or perhaps when they come home from school if they have a sore throat or are just not feeling well. We want to keep this contained and not let it spread through the systems as this can easily spread in the school systems. 

Board member Shirley Brown stated she appreciated all the support that we are getting from our staff and Superintendents in making the school district run very well the first week of school.

Board Chair Caroline Zucker stated that it was an easy school opening and it was because of all of the staff, community, teachers, bus drivers, custodians; everyone helping.  We are very fortunate to have the district that we do.

 

30. ADJOURNMENT

Description
N/A

Recommendation
N/A


Minutes: 

The Chair adjourned the regular Board meeting at 7:22 p.m.

We certify that the foregoing minutes are a true account of the regular Board meeting held on September 1, 2009, and approved at the regular Board meeting on September 15, 2009.